An internal system built around your team
Jobs, sales, approvals and planning in one place. We help you think through work processes, choose the right features and design a clear user experience with exceptional visual design. We connect your custom internal system or CRM to your existing tools and look after its operation and further development.
What we can build
A clearer picture of everyday work
When sales or production, jobs and planning rely on shared information, a well-designed custom system can help. Together, we choose which processes to connect and where to start.
Job tracking and management
From the first request to handover. Job status, tasks, deadlines and documents in one place. Each team member can see what they are responsible for and what they need for the next step.
Approvals and internal requests
Purchases, leave requests, quotes and contracts with a clear approval process. We plan who receives a request, what they need to make a decision and how the result reaches the person who submitted it.
Custom CRM
Contacts, sales opportunities and communication tailored to your business. We connect your CRM to email, invoicing or other tools.
Capacity and production planning
People, workstations, materials and deadlines in a shared plan. We help manage available capacity, dependencies between tasks and the impact of changes.
Product thinking and design
Thought through for work. Designed for people.
An internal system or CRM is a product your team uses every day. That is why we pay attention to its purpose, ease of use and visual design.
- We clarify where delays occur, what causes them and what change the system should bring.
- Together, we choose the most valuable features and consider which workflows can be simplified.
- We design clear screens for each role, with the information and tasks that person needs.
- We think through everyday details — search, filters, forms and repeated data entry.
- The product's visual design is created by people who bring their own ideas, creativity and a feel for your brand.
Part of your business
Connections, permissions and data under control
An internal system needs to work with your other tools and respect responsibilities within the business. From the design stage, we consider access, data transfers and the transition to a new way of working.
Connected to your existing tools
Accounting software, ERP, email or company sign-in. We plan where data comes from, where it is updated and how it moves on to other systems.
User roles and permissions
We define who can view, change or approve data. Access is tailored to people's roles and responsibilities.
A history of important changes
For selected data and decisions, we record who made a change, when it happened and how it progressed. The team can then trace what happened in the system and why.
Data migration and rollout
We review your existing data, prepare its migration and agree on a rollout plan. Our work also includes verifying the data and keeping it secure.
How we build a custom internal system
We understand your business and design solutions
We go through real tasks with the people who do them. We agree on the goal, priorities and scope of the first version, then design workflows, screens and the system's visual design.
We develop with feedback from your team
We regularly show working features and use them to walk through real work situations. We check clarity, integrations and permissions, and incorporate what we learn before deployment.
We look after operation and further development
We agree on monitoring, data backups, updates and support. Drawing on your team's experience and the needs of the business, we decide what to change, simplify or add in the next phase.
Frequently asked questions
What you want to know before building an internal system
When is a custom internal system or CRM worth it?
When available tools do not cover important workflows. We first compare custom development with adapting or connecting existing solutions. We consider the value, budget and long-term costs.
How much does a custom internal system cost?
The cost depends on the number and complexity of processes, user roles, integrations and the condition of existing data. The scope also includes UX and visual design. Once we clarify your needs, we prepare an estimate and suggest a phased approach.
How long does development take?
We set the timeline according to the scope of the first version, the required integrations and the amount of data. It includes design, development, validation with your team and deployment. You will see designs in progress and, later, working parts of the system.
What happens to the data in our spreadsheets or old system?
We first review its structure, quality and export options. We recommend what to migrate, clean up or archive. Before the switch, we check that the import is correct and agree on how your team will work during the transition.
Can you take over an existing internal system?
Yes. We review its purpose, user interface, code, data and integrations. We suggest what can be built on, what needs changing and how to proceed while taking the company's day-to-day operations into account.
What would make your team's work easier?
Tell us where you lose track of things, what you handle manually or what slows you down. We will help find a suitable approach and clarify what the first version of the system could solve. You do not need a finished brief.
Get in touch